“ZERO BEATERS” AMATEUR RADIO CLUB CONSTITUTION

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PREAMBLE

 We, the under signed, wishing to secure for ourselves, the pleasures and benefits of the association of persons commonly interested in amateur radio, do hereby constitute ourselves the “Zero Beaters” Amateur Radio Club and do enact this constitution as our governing law. It shall be our purpose to facilitate the exchange of information and general cooperation between members, to promote radio knowledge, fraternalism and individual operating efficiency, and to advance the general interest and welfare of amateur radio in the general community.  

ARTICLE I – MEMBERSHIP

 Sec. 1 – All persons interested in amateur radio shall be, by application and election and payment of dues, eligible for membership upon such terms as the club by its by-laws provides.    

ARTICLE II – OFFICERS    

Sec. 1 – The officers of this club shall be:  a president, a vice president, a secretary, a treasurer, an Activities Manager and a governing Board of Directors.  

Sec. 2 – The officers of this club, other than the Board of Directors, shall be elected for a term of one year by ballot of the members, present, at the annual meeting on the third Sunday of the month of August. There shall be three members of the Board of Directors. One member of the Board of Directors shall be elected to serve a three year term at the annual meeting. In the event of a mid term vacancy, the membership shall also elect a director to fill the remainder of the term of the vacated member.  The President shall appoint a temporary member during the interim period between the occurrence of the vacancy, and this election.  

Sec. 3 – Vacancies occurring between elections shall be filled by the Board of Directors.  

Sec. 4 – An officer or director may be removed on motion approved by a three-fourths vote of the voting membership.

ARTICLE III – DUTIES OF OFFICERS  

Sec. 1 – The president shall preside at all meetings of this club, and conduct the same according to the rules adopted. He shall enforce due observance of this constitution and by-laws; decide all questions of order; sign all official documents that are adopted by the club, and perform all customary duties of the office of president.  

Sec. 2 – The vice president shall assume all the duties of the president in the absence of the latter, and shall be Hamfest chairman for the annual Hamfest held during his term of office.  

Sec. 3 – The secretary shall keep a record of all meetings, and the proceedings thereof, carry on all correspondence, and read communications at each meeting. He shall at the expiration of his term turn over everything in his possession belonging to the club to his successor.  

Sec. 4 – The treasurer shall receive and receipt for all moneys received and expended. He shall pay no bills without proper authorization (by the club or its president or the Board of Directors in the absence of the president). At the end of each quarter he shall submit an itemized statement of disbursements and receipts. The treasurer shall also keep a roll of currently paid members, and submit applications for membership to the club. The treasurer shall maintain a list of the assets of the club.  He shall at the expiration of his term turn over everything in his possession belonging to the club to his successor.  

Sec. 5 – The Activities Manager shall organize club member activities, and plan and recommend contests for operating benefit, and to advance the general club interest and activity as may be approved by the club. He shall maintain liaison with the ARRL to further the fullest possible club participation in Amateur Radio.  

Sec. 6 – The Board of Directors shall take under advisement executive matters pertaining to the club and its betterment and shall make recommendation on these matters to the membership for their final action.    

ARTICLE IV – MEETINGS  

Sec. 1 – The by-laws shall provide for regular and special meetings. Regular meetings shall be the first Wednesday of every month (except August and December) at the club’s regular meeting place or at such other place and time as shall be designated by the president and Board of Directors. At meetings, a majority of those in attendance shall be deemed necessary for the transaction of business.

ARTICLE V – DUES    

Sec. 1 – The Zero Beaters Amateur Radio Club by majority vote of those present at any regular meeting, may levy upon the general membership such dues or assessments as shall be deemed necessary for the business of the organization within its object as set forth in the preamble thereof.  Non-payment of such dues or assessments shall be cause for expulsion from the club at the discretion of the Board of Directors.  

ARTICLE VI – MEMBERSHIP ASSISTANCE  

Sec. 1 – This club shall assist its members in order to minimize interference in operation between stations of its members and the public or other amateur operators. The club shall also assist in the location and disposition of any cases of interference to other radio services where reported as caused by amateur stations operating in the area of club jurisdiction. The club will provide technical advice to members concerning equipment design and operation to assist in frequency observance, clean signals, uniform practice, and absence of spurious radiation from the club members’ stations.  The club shall also maintain a program to foster and guide public relations activity favorable to amateur radio.  

ARTICLE VII – AMENDMENTS  

Sec. 1 – This Constitution or the by-laws may be amended by a two-thirds vote of those voting at a specially designated meeting as noted below.  Proposals for amendments shall be submitted in writing at a regular meeting and may not be voted on until the next regular meeting. The proposed amendments shall be published and distributed to all members, along with the time and place of the club’s next regular meeting at which the vote will be taken. At the discretion of the Board of Directors, arrangements may be made to provide absentee ballot voting for members who are unable to attend the meeting.  

ARTICLE VIII – RULES  

Sec. 1 – Robert’s Rules of Order (or a similar accepted procedure) shall govern the proceedings.    

ARTICLE IX – MEMBERSHIP  

Sec. 1 – Membership in the club shall be open to any person interested in amateur radio and who agrees to abide by the constitution and by-laws and such rules as shall from time to time be promulgated by the club. Members age 65 or older shall be considered Lifetime members, once they been a member of the club for 10 years or more. Lifetime members are not required to pay dues as long as they choose to remain members of the club.  

Sec. 2 – Termination of membership: If a member should become delinquent in payment of dues for more than six months, he shall be dropped from the rolls at the discretion of the Board of Directors. Exceptions in the case of hardship may be made by the Board of Directors. A member wishing to terminate his membership may notify the Treasurer or the President of his intentions.  

A member may also be dropped from membership on recommendation of the board of directors, with the unanimous concurrence of the current officers.

BYLAWS  

Sec. 1 Secretary. It shall be the duty of the secretary to keep the constitution and by-laws of the Zero-Beaters amateur Radio Club and have same with him at every regular and special meeting. He shall cause all amendments, changes and additions to be noted thereon and shall permit the same to be consulted by members upon request.  

Sec. 2 Membership. Applications for membership shall be submitted at a regular meeting in writing, and each application must express a willingness of the applicant to abide by the constitution and by-laws and such rules as shall from time to time be promulgated by the club.  A majority of those present shall approve the applicant before he shall be considered elected to membership.  

Sec. 3 Meetings. Regular meeting shall be held on the first Wednesday of each calendar month (except August and December) at such place and time as the president shall order. The August meeting shall be the election of officers and shall be held on the third Sunday in August at a place and time selected by the President, and approved by the Board of Directors. Special meetings may be called by the president with the concurrence of the Board of Directors.  Reasonable attempt shall be made to notify all members informing them of the special meeting and the business to be transacted.  

Sec. 4 Dues. A regular yearly assessment shall be determined by a vote of the members of the club in accordance with the provisions of Article V of the constitution for the purpose of providing funds for current expenses.